Account Management
Managing multiple trading accounts is not just about tracking balances. You need a clear view of your total capital, the role each account plays, and the rules that can end a challenge or funded account if you ignore them.
Journalit's account management gives you a portfolio-level view, dedicated pages for each account, and account-specific rule tracking without forcing you back into spreadsheets.
Who this is for
This feature is especially useful if you trade across demo accounts, evaluation challenges, funded accounts, and personal live accounts at the same time.
Accounts Overview
Accounts gives you a bird's-eye view of all your trading accounts in one place, so you can understand the whole portfolio before drilling into individual accounts.
Portfolio-first view
See all accounts together instead of jumping between separate notes, broker dashboards, or spreadsheets.
Performance context
Track how your total trading capital is actually behaving across account types.
Trade-type filter
Switch Accounts between regular trades and backtest trades when you want portfolio metrics to reflect only one workflow.
Fast drill-down
Move from the overview into individual account analysis when one account needs attention.
Assets Under Management (AUM) Chart
What it shows
A visual timeline of your total trading capital across all accounts.
Why it matters
It reflects real portfolio movement, including trading performance, deposits, and withdrawals.
Withdrawal detail on hover
Hover withdrawal totals to see a month-by-month breakdown for the selected period.
Best use
Use it to see whether your trading business is actually growing, not just whether one account had a good week.
Portfolio-Level Metrics
Total P&L
Combined profit and loss across all included accounts.
Win Rate
Portfolio-level win percentage across the filtered account set.
Profit Factor
A higher-level read on whether the overall book is healthy or leaking.
The point is simple: you should not have to do manual spreadsheet math just to understand your total performance.
Account Type Breakdowns
Demo accounts
Useful for tracking practice, experimentation, and process development.
Evaluation accounts
Useful for monitoring challenge rules, drawdown pressure, and progress toward passing.
Funded accounts
Useful for tracking real-money performance and ongoing account health.
Different account types serve different purposes. Journalit keeps them grouped so you can analyse them accordingly.
Smart Account Linking
When Journalit detects new MetaTrader account activity, it can prompt you to link those account IDs to existing account notes. That removes the usual friction of manually matching platform account numbers to your internal account tracking.
Individual Account Pages: Deep Dive Analysis
Each account also has its own page, where the focus shifts from portfolio overview to account-specific analysis and rule monitoring.
Dedicated history
See how that account evolved over time rather than blending it into the rest of the portfolio.
Rule tracking
Monitor drawdown limits, targets, and other account-specific constraints.
Transaction-aware balance
Include deposits and withdrawals so the balance view stays honest.
Live balance calibration
Store the broker-reported current balance separately when you need the account page to reflect reality without treating the difference as a deposit or withdrawal.
Trade Log handoff
Open the Trade Log already filtered to this account when you want the underlying trades rather than account-level summary cards.
Copy Trading Accounts
Copy trading accounts let one account derive performance from another account without duplicating trade notes. Configure the copy relationship from the copy account's settings, choose the base account, set the multiplier, and decide whether it applies to all history or from a specific start date.
Derived copy rows
Journalit generates account-level performance from the base account's trades, multiplier, copied-trade commission, and copied-trade fees.
Historical periods
Copy relationships are date-based, so stopped or changed copy setups remain visible in the account history.
Manual copied P&L adjustments
Open the copy account in Trade Log from the account page, then click a copied trade's P&L value to adjust that copied-account result directly.
Clean trade creation
Active copy accounts are hidden from the manual trade account selector so you do not accidentally log duplicate trades.
Analytics control
Portfolio and dashboard analytics exclude copy accounts by default, with an explicit setting when you want copied performance included.
Account Balance Visualisation
A detailed balance chart shows more than the current balance.
Equity over time
Track the account's balance trajectory across its full lifespan.
Deposit and withdrawal markers
Separate true trading performance from capital movements.
Live balance overlay
Use Live Balance when the broker balance needs to be aligned with Journalit's reconstructed balance while preserving the original starting baseline.
Rule overlays
Visualise drawdown thresholds so you can see how close the account has come to violation.
Drawdown Monitoring
Journalit supports multiple drawdown models because prop firms and trading accounts do not all use the same rule system.
None
No drawdown tracking for accounts that do not need it.
Fixed
A fixed loss limit from the starting balance, such as a $5,000 max loss on a $100k account.
EOD Trailing
A limit that trails your high-water mark upward but does not move back down.
Manual Trailing Drawdown
A snapshot-based system for firms that update trailing thresholds on specific milestones rather than every tick.
The system tracks the maximum drawdown reached and shows how much cushion is left.
Prop challenges use their own rules
These drawdown types apply to regular accounts. A prop challenge configures drawdown per phase instead, with static, EOD trailing and intraday trailing models. See Prop Challenges.
Profit Target Tracking
Set profit targets as:
Absolute amounts
Useful for accounts with fixed-dollar passing requirements.
Percentage targets
Useful for accounts or personal plans based on percentage growth.
This is especially helpful for prop firm challenges and structured account milestones.
Transaction Management
Deposits and withdrawals can be added directly from the account page.
Open the transaction flow
Click the plus button in the top-right area of the account page.
Enter the amount and date
Log the deposit or withdrawal with the correct timing and value.
Let Journalit recalculate the balance context
The system updates the account history without forcing you to manually adjust running balances.
Deposits versus Live Balance
Use deposits and withdrawals for real capital movements. Use Live Balance when you need to align the account with the broker's current balance without polluting payout or transaction history.
Risk Metrics Section
Proper account analysis is not complete without risk context.
Maximum drawdown experienced
Shows the worst decline the account has actually gone through.
Current drawdown level
Shows present risk pressure, not just historical pain.
Risk-management feedback
Helps you judge whether the account is being traded within sensible limits.
Managing Multiple Accounts Like a Pro
Account Types That Actually Matter
Customise account types to match your actual trading setup.
Built-in starting point
Demo, Evaluation, and Funded are already available.
Custom naming
Add types such as Personal Live or Swing if that matches reality better. Evaluation phases are handled by prop challenges rather than account types.
Automatic Data Integration
When MetaTrader 4 accounts are connected through FTP, trade data flows into the matching accounts automatically. The goal is simple: fewer manual reconciliation steps, fewer mistakes, and less admin overhead.
Portfolio-Level Insights
Analyse everything together
See how the full set of accounts performs as one portfolio.
Filter to individual accounts
Focus only on the accounts you want to compare or review.
Compare account behaviour
Spot which account types or conditions produce better results.
Billing and Cost Tracking
If you pay monthly platform, challenge, or funded-account fees, you can track those costs in account settings.
Important limitation
These recurring costs are shown for reference and account evaluation, but they are not automatically subtracted from your trading P&L calculations.
That distinction matters. Trading performance and account operating costs are related, but not identical.
Practical Benefits for Real Trading
Prop firm challenge management
Visual drawdown context helps you stay inside account rules without constant manual checking.
Capital allocation decisions
Side-by-side account visibility makes it easier to decide where to focus size and attention.
Performance attribution
Strong results in one account do not hide problems in another, because each account is tracked independently.
Compliance tracking
Historical drawdown context helps you stay within rules that are not optional.
Setting Up Account Management
Creating New Accounts
Create the account note
Click the plus button in the top-right area of Accounts.
Define the basics
Give the account a clear name, assign the account type, set the initial balance, and add an optional Live Balance if the broker-reported current balance already differs from the starting baseline.
Add rule tracking
Configure drawdown limits or profit targets if the account has external rules or internal milestones.
Or track it as a prop challenge
If the account is an evaluation or a funded account, switch Account
mode to Prop challenge instead. That gives you phases,
per-phase rules and payout tracking. See Prop
Challenges.
Linking Existing Accounts
If trade data arrives for an account that is not linked yet, Journalit can prompt you to connect that account ID to an existing note or create a new one.
Customising Account Types
Use the Accounts settings menu to control how account types behave.
Define custom types
Match the labels to your real trading situation instead of forcing generic categories.
Include or exclude from metrics
Decide which account types should count toward overview calculations.
Count withdrawals per type
Choose whether withdrawals from each account type feed portfolio withdrawal totals.
Reorder display
Keep Accounts organised in the order that makes the most sense to you.
Challenge Stages
Challenge stages decide the account type applied when a challenge reaches a given stage, so an account can move from Evaluation to Funded on its own as the challenge progresses.
Evaluation
The type applied while the challenge is still an evaluation.
Sim funded
The type applied once the challenge reaches a simulated funded stage.
Live funded
The type applied once the account is live funded.
Set any stage to No change if you would rather manage that
account's type yourself.
Converting existing accounts
The same settings panel has a Prop challenges section with a
Set up button, which opens the conversion wizard for accounts you
already track. See Prop Challenges.
Bottom line
Account management in Journalit makes multi-account trading more organised, risk management more systematic, and performance review more honest. Instead of juggling numbers across multiple platforms, you get one structured system for tracking capital, rules, and account-level performance.